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Office of the Special Assistant to the Provost


The Office of the Special Assistant to the Provost is a unit under the Provost’s Office. The Special Assistant to the Provost sees to the day to day smooth running of the office of the Provost, most especially when the Provost is out on official assignment.
The office of the S.A (Provost) is saddled with the following responsibilities / duties:

  • General administration of matters for the attention of the Provost.
  • Drafting and Issuance of general correspondence on behalf of the Provost.
  • Proof-reading letters addressed or typed on behalf of the Provost
  • Keeping custody of the Provost’s Confidential Registry in general.
  • Preparation of Annual Reports and Budgets Inputs for the Provost Office.
  • Liaising with the Registrar on Registration of Contractors Tender Analysis and preparation of briefs for the attention of the Provost.
  • Other duties directed to the office by the Provost from time to time.

The unit is headed by the Deputy Registrar (Provost Office) in the person of Mr. ‘Damola Adegbite and consists of the following Staff:

S/N NAME RANK
1 Mr. ’Damola Adegbite Deputy Registrar
2 Mr. I.A. Anyaowa Chief Confidential Secretary
3 Mrs. K.A Adeola Principal Confidential Secretary
4 Mr. O.A Olukoya Admin Officer II
5 Mr. O.A Adesina Senior Secretarial Assistant II
6 Mr. T.E Obadipe Chief Clerical Officer
7 Mrs. F.T Jimoh Senior Clerical Officer
8 Mr. C. Emekaram Clerical Officer II
9 Miss. Oluwapelumi Odetoyinbo Corps Member

 

The Internal Audit Unit


The Internal Audit of the College is a unit in the Provost’s office, established in 1988. The scope and responsibilities of the Internal Audit Unit include:

  • review of control systems, financial or otherwise to ensure compliance with the College policies, plans, procedures and with laws and regulations.
  • appraisal of the economy and efficiency of operations relating to the management and utilization of resources e.g. personnel, property, etc.
  • detailed examination of income and expenditure statement to ensure its correct recording, classification and allocation.
  • verification of assets and liabilities.
  • reporting of the divergences observed to the Provost
  • carrying out other duties that may be assigned by the Provost.

The current Head of the Unit is Mr. Ogunwole, L.G. [08060907559].


 

The Security Unit


As is obtainable in all Security Enterprises, the central pre-occupation of the unit includes protection of lives and property, prevention and detection of crimes, maintenance of peace and safety on the campus and enforcement of all rules and regulations that fall within the capacity of the unit.


The existence of the Security Unit dates back to the inception of the College. The unit initially began with the employment of laymen as night guards and gatemen. These few guards were then supervised by some senior members of staff [Administrators or Lecturers] who had limited knowledge of security operations.


The Security Unit however metamorphosed later into a professional Unit when retired officers from the Nigerian Armed Forces, Police, State Security Service and other paramilitary services were recruited to fill various positions such as Chief Security Officer [C.S.O.], Security Officers [S.O.] Patrol Supervisors, head guards.


With the severance exercise [Federal Government Reform Exercise], which resulted in the exit of many staff in 2007? eighty [80] guards on contract employment, under the auspices of ASO enterprises, were engaged in the Unit. Mr. J.A. Adeyemi (08034084892) is the current head (CSO) of the Unit.


 

The Public Relations Unit


The Public Relations Unit is one of the Units directly under the Provost’s Office. The unit is responsible for all public relations activities of the College. These include: information management, press relations and protocol activities. The Unit is headed by a Deputy Registrar, Mr. Bola Adesina [08033396095].


 

The Students’ Affairs Division


The Students’ Affairs Department is a Unit of the Provost’s Office, saddled with the responsibilities of taking care of the welfare of the students of the College. The Unit ensures that students comply with the rules and regulations of the College. It also oversees the maintenance of decorum as it concerns Students’ Union activities, clubs, societies and academic associations. The Unit is in charge of hostel allocation, issuance of students’ Identity Cards and supervision of bursary and scholarship awards to students by States among other students’ related activities.


The Student Affairs Unit is headed by the Dean of Students. The Dean, along with the Student Affairs Officer, carries out the day-to-day administration of the Unit. The current Dean of Students is Mr. Wikina Basil Ledogo [08037122400] assisted by the Student Affairs Officer(Deputy Registrar) Mr. Komolafe T. O [08038000697].


 

REGISTRY DEPARTMENT


The Registry is headed by the Registrar who is the Chief Administrative Officer responsible to the Provost for the day-to-day administrative work flow in the College. Mr. R.A Akinola is the incumbent Registrar of the College, by virtue of this appointment; he is the Secretary to the College’s Governing Council, Academic Board and Convocation Committee and sits in advisory capacity at all committees of Council and Academic Board as well as other administrative committees to advise on rules, regulations and procedures of the College. He is the custodian of the College seal, other legal documents and records.


The Registrar’s immediate Office functions as the hub of administrative activities in the College as well as the point of call for many visitors to the institution. The Registry Department has about nine(9) Divisions and each is headed by the Deputy Registrars.


Registrar’s Profile


Mr. Akinola, Rafiu Abidemi is the incumbent Registrar of the Federal College of Education, Abeokuta, Ogun State. He hails from Ilaro,Yewa South Local Government Area of Ogun State. Mr. Akinola started his academic journey at the Egba College (Now Yewa College) in Ilaro from which he proceeded to Federal College of Education, Abeokuta for his Nigeria Certificate in Education (N.C.E). A dogged, determined and highly industrious personality determined to get to very top, he was awarded a bachelor degree in 1986 at the University of Ilorin; the same institution where he bagged his Master’s Degree ten years later.


Mr. Akinola started his voyage in the world of work when he joined the service of the Federal College of Education, his alma mater, in 1988. From the humble position of administrative officer II, he steadily rose through the ranks to become a Deputy Registrar in 2001. In recognition of his professional acumen and administrative excellence, Mr. Akinola R.A. was appointed Registrar, Federal College of Education, Abeokuta on 1st March, 2010.


In his line of duty as an administrator, Mr. Akinola has served in numerous College Committees and has, on two occasions, served as a member of the college Governing Council, in addition to having been the National President, F.C.E. Abeokuta Alumni Association. He is a member of the prestigious Nigeria Institute of Management (N.I.M), and also a Fellow, Institute of Corporate Executives of Nigeria (F.I.C.E.N).


Mr. Akinola’s quest for self-development has seen him attend workshops, seminars, and conferences both within and outside Nigeria. He was at the Michael Imoudu Institute for labour Studies in 1994. In 2008, he participated in ‘Project Monitoring and Evaluation Workshop’ organized by the Centre for Management Development (C.M.D) held in Kano. He was also present at the one-week course organized by the Administrative Staff of Colleges of Nigeria (ASCON) in 2010 in Badagry. On the International scene, he graced the seminar on ‘Effective Project Management Implementation’ held at University of Bath, United Kingdom. He attended a conference held at University of Witwatersrand, Johannesburg, South Africa in 2011. In the same year, he participated at the workshop on corporate Governance, Leadership, and Change Management held in Dubai, United Arab Emirates. He was also at the 2012 International Symposium on Cultural Diplomacy and International Economics held in Berlin, Germany.


Mr.R.A. Akinola is a highly cosmopolitan man and has brought this to bear in capacity as the College Registrar. All these have earned him recognitions and award from the College Management and the student community. An astute and consummate administrator.

He is married with wonderful children.

 

THE DIVISIONS UNDER THE REGISTRY DEPARTMENT

 

1.THE SENIOR STAFF ESTABLISHMENT DIVISION


The Senior Staff Establishment Division of the College Registry is saddled with the responsibility of dealing with all issues that concern the senior staff of the College and other allied personnel issues. The focal point of all the senior staff of the College and other personnel issues under the purview of the Senior Staff Establishment include Promotion, Confirmation of Appointment, Regularization of Appointment, Upgrading, Conversion, Induction, Redeployment, Professional Ethics and Discipline.


The Senior Staff Establishment also advises the Management and conveys management decisions whenever it is requested to do so.
The Division is headed by a Deputy Registrar Mr. C. O AJALA.
STRUCTURE
The Division comprises three Units namely;

  1. Deputy Registrar’s Office
  2. Academic Unit
  3. Non- Academic Unit

2. JUNIOR STAFF ESTABLISHMENT DIVISION


The Junior Staff Establishment Division is an integral arm of the College Registry. The Division has among its several responsibilities, the Appointment, Promotion, Discipline, Redeployment and any other personnel matters pertaining to Junior Staff. It is also saddled with the responsibilities of filling junior staff vacancies in Schools, Departments, Sections and Units of the College. The Division is also the Custodian of junior staff records, such as the junior staff nominal roll and other statistical distributions.

The Division is headed by a Deputy Registrar Mr. O. G. AJAYI.

3. RECORDS & SCHOLARSHIP DIVISION


The Records and Scholarship is a division of the Registry Department .It is saddled with the responsibilities of keeping the records of all former and present students of the College including personal files.


The division which was known as Academic Office was made up of Examinations, Admissions and Records Sections formerly. However, due to the expansion in the Registry in 2006/2007, it was re-designated as Examinations and Records Division; and most recently due to further restructuring, it was renamed Records and Scholarship Division.

The Division is headed by a Deputy Registrar Mr. K. M ADENEKAN.

4. THE EXAMS AND ACADEMIC BOARD MATTERS DIVISION


The Examinations and Academic Board Matters Division was created from the former Examinations and Records Division of the Registry in 2010 as a result of the restructuring of the College Registry to enhance greater productivity and effectiveness. The Division is responsible for the monitoring and coordination of examinations, collection and storage of Students’ Examinations Mark Sheets (EMS), coordination of cases of Examination Malpractice and related problems, providing secretariat for Academic Board meetings and Board of Examiners, and dissemination of Academic Board decisions to relevant sections of the College.

It is currently headed by a Deputy Registrar , Mr. O.O. Tonade

5. THE COUNCIL AFFAIRS DIVISION


The Council Affairs Division is an integral part of the College Registry Department. It serves as the Secretariat of the College Governing Council. The Division is headed by a Deputy Registrar , Mr. Adebayo, Gabriel Adedayo, who is responsible to the Registrar for the day- to- day administration of the office.


Responsibilities of the Council Affairs Division
The Council Affairs Division is essentially saddled with the following responsibilities:

  • providing secretariat services for Council and Council Committee meetings.
  • handling the preparation, collation and dispatch of working papers for Council meetings
  • communicating decision extracts of Council meetings.
  • overseeing the Council Chairman’s Office
  • other general administrative duties as may be assigned from time to time by the Registrar.

6. PENSION & STAFF WELFARE


The Pension and Staff Welfare Division of the College was once a unit under the Senior Staff Establishment Division of the Registry. In October, 2006, it was upgraded to a Division of the Registry for more efficiency in the handling of Welfare and Pension responsibilities.

The division is headed by a Deputy Registrar, Mr. E.L. Irhieme


The Terms of Reference of the Division
The terms of reference of the Pension and Staff Welfare Division are as follows:

  • to be responsible to the College Registrar
  • to handle all matters concerning the Staff Pension on behalf of the College.
  • to handle all Staff Welfare matters as directed by the College Management.
  • to implement Federal Government Circular on Staff Pension Matters.
  • to initiate Welfare Matters with the College Management as the need arises.
  • to implement College Welfare packages as appropriate.
  • to take any additional responsibilities as may be given by the Registrar.


7. SERVICOM


SERVICOM is an integral part of the College Registry Department, The Unit however reports directly to the Provost. The Unit is split into subdivisions namely: Charter, Service Improvement, Customer Care/Complaints each of which is managed by Desk Officers who is assisted by Secretariat/Clerical support staff. The College SERVICOM Unit has representatives in schools/unit who operate as service windows through the Service Delivery Committee.

The Division is headed by a Deputy Registrar (SERVICOM) Mrs. J. C. Momoh.

8. THE STAFF TRAINING DIVISION


This Division of the College Registry Department is saddled with responsibilities of training and orientation of staff as at when due.

The Division is headed by Mr. J. O. Obawusi, a Deputy Registrar.

9. GENERAL ADMINISTRATION AND LEGAL MATTERS


The Division was created to assist the Registrar in the overall running of the administrative arm of the College. It operates within the framework of the Registry mandate.

The Division is headed by a Principal Assistant Registrar, Mr. O.O. Oyeleye.


 

THE COLLEGE BURSARY


You are welcome to the webpage of the Bursary Department, Federal College of Education, Abeokuta, Nigeria. The Bursary Department is the treasury arm of the College responsible for the installation and maintenance of proper system of accounts subject to the general supervision of the Accountant General. The Bursary is entrusted with the receipt, custody and disbursement of the College funds and maintenance of such books of accounts as may be prescribed by the Accountant General of the Federation and the transactions, which are subsequently embedded in the final accounts rendered by the Accountant- General.


The Bursary through the application of sound financial management manages the institutions’ finance resources efficiently and effectively. We are committed to providing efficient services that support the vision and mission of the institution. The department believes in dynamism in its service delivery to the College Community and other stakeholders.


The Bursary Department is headed by a College Bursar who is directly responsible to the Provost who in turn is the Chief Accounting Officer of the College. The name of the current Bursar is Mr. A.O Alabi.

 

College Bursar’s Profile
Mr. Alabi joined the service of Federal College of Education, Abeokuta on 1st October, 1992 as Accountant I. He rose through the ranks before he assumed office as the College Bursar on 1st August, 2013.


Mr. Alabi Aderele Olatunji a native of Odo-Otin, Osun State. He had his Primary school education at St. Peter African Church Primary School, Oyan, Osogbo (1968-1975), and Secondary education at Oyan Grammar School, Oyan-Osogbo (1975-1980).


After obtaining his National Diploma in Accountancy and Higher National Diploma in Accountancy from Ogun State Polytechnic between (1980-1987), he proceeded to the University of Ado-Ekiti for his Master’s Degree in Business Administration (2012).


He has attended Conferences, Seminars and Workshops both at National and International levels. He is a member of various Professional bodies some of which are; Association of National Accountants of Nigeria (ANAN) Chartered, Fellow of Institute of Public Management Nigeria. He has received many merit/honour awards some of which are; Fellowship Award, National Association for the Promotion of Studies in Religious, Education, Languages and General Studies, Certificate of Honour as Grand Patron Diocese of Egba, Zion Africa Parish Church Olowo town, Orile-Ilugun Ogun State.


Office of the Bursar


The Office of the Bursar is the Central Office of Bursary as well as the coordinating unit from other organs of the College.
The Bursar is the Chief Finance officer of the College and coordinator of all activities of the Units, Divisions and Sections in the department. The Bursar as the custodian of financial regulations of the College ensures compliance with such rules by all stakeholders and offers advice on financial matters to the appropriate authorities.


The Deputy Bursars who are heads of the unit are responsible to the Bursar for the running of their units and render progress reports as appropriate.
Divisions in the Bursary Department
The department is sub-divided into the following operational units and each of them is headed by a Deputy Bursar.

  1. Financial Accounting
  2. Funds Management and Budgets.

Financial Accounting
The General Responsibilities of the Unit are to maintain the College books of account and keep accurate record of all transactions. To produce year – end financial statements and monthly management accounts. The unit is divided into the following sub-units:
- Ledger and Final Accounts.
- Bank Reconciliation
- Payroll and Statistics
- Treasury
- Staff Loans and Advances


Funds Management and Budgets:
The functions of this unit are to monitor investment opportunities and advise as appropriate. To anticipate surplus funds and advise on how to invest the funds for the College’s benefit.

The sub-units under funds management are:

  • Budget and Planning
  • Pension and Gratuity
  • Insurance Matters
  • Investment
  • Stores and Supplies.

Computerization of the Department
The department is fully computerized. School receipts and other transactions are processed electronically.


 

THE GANI BELO LIBRARY

 

1.0. PREAMBLE

The Federal College of Education, Abeokuta Library named Gani Belo Library was established in the year 1977. It was later moved to its present permanent site, Osiele in July, 1983 from the temporary site at Isale–Igbein, Abeokuta.

The mission of the College Library is to assist the College community in providing adequate teaching and learning materials in pursuance of the objectives contained in the act establishing Colleges of Education.

1.1. Administrative Structure and Staffing

The College Library is accommodated in three (3) separate buildings. The first which is the oldest of the buildings is the main library accommodating the reading room, circulation section, reserve room and bindery unit. It can comfortably sit six hundred (600) users at a time. Library annex is a storey building where the College Librarian’s office is situated as well as the Reference and Serials sections. The third accommodation is also a storey building where the E-Library is situated. It can conveniently sit over 270 users at a time. It also accommodates the Cataloguing and Classification section and the Photocopying unit. The library has staff strength of thirty (30). These include: thirteen (13) professional Librarians, three (3) sub-professionals and fourteen (14) support staff.

List of Librarians and Qualifications

S/No. Name Status Qualifi-cation Area of Specialization
1. Dr. G. O. Oyewole College Librarian BLS; PGDE; MLS; Ph.D. Library Studies
2. Dr. (Mrs.) Olanrewaju, F. T. Deputy College Librarian B.Ed; MLS; Ph.D. Library Studies
3. Mrs. Olaotan, C. E. Deputy College Librarian B.A.; MLIS; PGDE; Library Studies
4. Mr. Ogunleye, M. M. B.

Chief

Librarian

BLIS; MLIS; PGDE Library Studies
5. Mrs. F. O. Adedeji Senior Librarian BLIS; PGDE; MLIS. Library Studies
6. Mrs. V. O. Ajegbomogun Senior Librarian BLIS, PGDE Library Studies
7. Mr. J. A. Adesina Librarian 1 NCE; BLIS, MLS in view Library Studies
8. Mrs. E. K. Soyele Librarian 1   BLIS; PGDE Library Studies
9. Mr. S. A. Olawepo Librarian I NCE., DPA.,BLIS;   MLIS. Library Studies
10. Mrs. E. D. Nze Librarian 1 BLIS, MLIS, PGDE Library Studies
11. Mrs. O. J. Oyebola Librarian 1 B.Sc., MLIS. Library Studies

*Leave of absence
Dr. R. A. Egunjobi - University Librarian (Adekunle Ajasin University,
Akungba, Ondo State).
Dr. G. O. Onifade - College Librarian, Michael Otedola College of Primary
Education, Epe.

1.2. The College Library has the following divisions:

a. The Administrative division
b. The Technical services division
c. The Readers’ services division

The Readers’ services division is further classified into various sections thus:

1. Circulation section - This registered the following number of users for the

Year 2016

Students - Pre-NCE -
NCE (Full time) - 4,950
Part-time - 88
NCE (Sandwich) - 29
Degree - 1030
Teaching Staff - 283
Non Teaching - 290

Other sections within this division are:

2. Reference section – which takes delivery of students’ projects every year from the schools and kept such in the Reserved book room of the section for users’ consultation and referral purposes.

3. Serials section - This section houses academic journals magazines, Bulletin and Newspapers which contain current and authentic information meant for teaching learning and research purposes.

4. Reserved Room – Contains the most costly and hard to come by book materials meant for learners, Researchers and Lecturers purposes.

5. E-Library – This occupies a storey building with four halls containing a total of 250 desktop computers. The library has access to on-line books and journals available on some databases such as HINARI, AGORA, OARE and DOAJ. A highlight of the content of each of these databases is here stated:
HINARI: This provides access to Research in Health programme and major journals in Biomedical and related Social sciences.
AGORA: Interested library users can have access to digital library collection in the fields of Food, Agriculture, Environmental Science and related Social Sciences. It provides a collection of more than 3500 key journals and 3300 books to 2500.
OARE: It provides research in a wide range of disciplines such as Biology, Biochemistry & Microbiology, Genetics & Genetically Modified Species, Botany & Plant Biodiversity, Geology & Earth Sciences. This database also provides access to important international scientific search databases (A&I Databases), intellectual tools scientific tools scientific and professional communities use to search for information on specific topics within thousands of scientific publications from around the world.
JSTOR: The current content of this database includes more than 2,000 academic journals dating back to the first volume ever published, along with thousands of monographs and other materials relevant for education.
E-Granary: This is sometimes described as internet in a box. It is an offline database with over 30 million e-books and e-journals. It runs like internet. It has application that allows for uploading of researchers locally.

Technical Services Division

This division has the following sections:
i. Classification and Cataloguing
ii. Acquisition
iii. Reprographic

1.3 Capacity Building and Manpower Planning

One professional Librarian bagged his Ph.D during the year under report. Three of our Librarians got elevated to higher posts, while one sub-professional got new appointment as Librarian II, and one new Librarian was appointed as Librarian I. Also, three junior staff were posted to the Library as Clerical Officers while the former College Librarian, Prof. E. G. Okeh withdrew his service from the College. During the same year, Dr. R. A. Egunjobi secured an appointment as University Librarian with Adekunle Ajasin University, Akungba, Akoko, Ondo State while Dr. G. O. Onifade bagged his Ph. D and also secured a second term at the Michael Otedola College of Primary Education, Epe, Lagos State.

1.4 Physical Development

Owing to paucity of funds the landscaping of Library environment is planned in phases. The first phase has been completed while the second phase has also commenced. The final phase is to have a cover walkway linking the three buildings.

1.5 Collection Development

The Library collection development witnessed a high level of success. It has over well 50,000 titles besides serials and reference materials. The library also secured access to free on-line electronic databases such as JSTOR, OARE AGORA, HINARY, DOAJ etc.


 

THE MEDICAL CENTER


The Health Service Department has been an integral part of the College Community since the inception of the College. It was established on 1st August, 1977 in a one-room apartment at the temporary site at Isale-Igbein. It was eventually moved to a 3 bedroom apartment at the permanent site in 1983. The department was initially headed by Mrs. M.A Adetunji (Rtd Chief Nursing Officer). She managed the department with the occasional assistance of Youth Corps Doctor till 1997.


The center caters for the healthcare needs of all members of the College community. These include the Regular, Sandwich, Pre-NCE, as well as, students of the Model Secondary School, Staff and their dependants, non-staff client of the center under the National Health Insurance Scheme (NHIS) and private patients from far and near.


The Head of the Medical Center is Dr. Tijani Avovome (Ag. Medical Director)


 

WORKS AND SERVICES


Mission
To evolve a reliable Directorate of Works that will stand the test of time and stand out among others in Colleges of Education in Nigeria.


Vision
To provide efficient and effective service delivery that led to the growth and methods to achieve institutional goals.

Mandate of Works and Services Directorate

Statutorily the Directorate of Works and Services was a creation of the Governing Council and made responsible to it through the Provost to acquire, procure and manage College assets, infrastructure, physical planning and development.
Units in the Works and Service Directorate

  • Building and Civil Engineering Unit
  • Electrical and Electronics Engineering Unit
  • Transportation and Mechanical Engineering Unit
  • Architecture and Physical Planning Unit
  • Horticultural and Environment Engineering Unit
  • Quantity Surveying and Cost Engineering Unit
  • Water Resources and Public Health Engineering Unit

The Director of Works and Services is Engr.Olusola Olalekan Odedoyin